posted Dec 21, 2015, 11:56 AM by Eldorado Choirs
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updated Dec 21, 2015, 11:56 AM
]
Eldorado Choirs Parent Meeting Minutes
November 18th, 2015 7:00 pm Choir Room
- Welcome- Marti
Johns
- Call to order- Mart Johns
- Director (Megan Rader) Megan
has to brag about how awesome the kids are! All State was exciting- we had 30 students audition and 24 make
it- she is very proud of how many made it.
We used to require all members of Concert Choir (CC) to audition
and would have 70 audition and less students make it. All groups are doing amazing work. Show choirs have had an intense 2
weeks. Last week we did a very
emotional team building and then this week we have finished all of the
shows. It is profound. Both groups ran their shows for each other- it is truly incredible. Robed choirs are doing incredible work.
We are doing a song cycle called Frostiania. It is poems by Robert Frost set to
music. Having the accompanist this
week just showed what they are capable of.
The Informance will be December 1st. This is to give the parents a taste of
what the show choir shows are without costumes, etc. M4 is a naturally acoustic space unlike
the PAC. We will try and keep it to
3 loops of the performance.
Because
one of our kids posted that they love choir, we were contacted by Jonathan
Ragsdale, who is touring with Memphis,
and asked if he could come work with our kids after school before the Informance. Then on the 8th is our big winter
concert. It will be in the PAC, Gold
Rush (GR) will do caroling as folks are walking in. Mixed Choir will sing 4 songs. GR has a lot of gigs coming up. Megan was in GR and still remembers the songs
and the shop and stroll, etc. Several
are paid, but many are not (although we will pass the hat). Our goal is to be
out in the community and have a good time.
- President (Marti Johns). Megan does not expect every kid
to come to every gig because of jobs, sports, etc. If your kid is younger in GR we can work
carpools with the kids who do drive.
With the Informance we are trying to control the chaos. So this year we will have M4 roped off
and all of the audience will come to the choir room. We will try and make the waiting time
pleasant, have ushers, had out numbers, etc. and then the ushers will take
a group in. We will have a big concert for the robed choirs. Thinking about doing another silent
auction and will be sending out information on it and it will run the same
as before. We will be charging for
this concert to help raise money for the general fund. Adults will we be $5, students will be
$2, and 5 and under plus faculty and staff will be free. We will also sell flowers. Will make sure everyone knows that we
will be charging so folks will show up with money. The charges to the show choirs are
escalating because we are traveling 2 months before we usually do. This is a heads up that you will be
getting a call from one of the VPs letting you know what your balance
is. We are willing to work with
families but need to know that funds will be coming in. Let us know if you have a Balloon Fiesta
payment coming in, Christmas bonus, etc.
In the past we have had some issues. You can always use the online credit
card or the swiper.
- Treasurer Report (Jane Clinger, Tracy Padilla, Diana Torrez). Tracy: the student balances are
high. We are starting to pay for
costumes and pay deposits for buses -$9,000- because we have a bigger
group this year. The Kiwanis have
not indicated when their check for Balloon Fiesta workers is coming
in. The t-shirts came in. We will pass them out on Saturday. Marti will send it home with your kid if
you ordered a shirt in addition to the student's shirt.
- Gold Rush
Report:
(Marlie Thomas/Delilah Haley): No report
- 24 Carat Report
((Kristie Sawant and Mandi
Meley). No
Report
- Fund Raising (Tara Barton and Betty Kam).
Betty- Handed out calendars for activities from
November through February. We have
the concession stands at the boys’ basketball games. These will be an individual fund raiser. Betty has a sign-up sheet posted in the
choir room. We usually have 3 games
per night- C team, JV, and Varsity.
C team starts at 3:30. We
have someone who will donate hot dogs, water, and chips. We still need Pepsi Drinks, Gatorade,
full size candy bars, big bags of tortilla chips, gall of quest cheese,
gal of jalapeños, gal of dill pickles, hot dog buns, and condiments. The kids who work will divide up the
profits. If you work 3 games in one
night then you get 3 credits. We
will have 2 stands for La Cueva and Sandia games.
Butter braids are finishing up this Friday. We will then be starting a fund raiser
selling etched glasses and ornaments with the EHS logo. Kids get 40%, boosters get 10%. Butter braids will come in on the 4th. Sarah Fredrickson thanked Betty for going
above and beyond helping with the etched glass sales. Glasses are $8 and ornaments are $10. We will order 6 sets for the
administration. In past years we have
given them t-shirts. Sarah will be
willing to personalize any bought after the beginning of the year.
Marti- Tara had to
leave so Marti reported. On December 5th
we will be doing an Applebee's pancake breakfast. We sell tickets for $8 and we get $4. The kids serve the breakfast. We can sell tickets in advance or that
day. Kids have to be there at 7:30 in
the morning to get trained and the meal will be between 8 and 10. We are hoping each kid can sell 5
tickets. Kwai will work out the schedule
with the other students. We have some
group fundraising in January like Il Vicino.
We are also going to try and do Goodwill Good Deeds on Sunday, January
the 24th. Amazon has started doing an
Amazon Smile program similar to Smiths.
You have to go through the Amazon Smile website. We will send out info on this when we get
signed up.
- Trip
Report (Chiara Williams) We are finalizing the numbers for the trip. We have a draft itinerary. We talked about going through Las Cruces
to avoid weather but the bus company will go through Flagstaff. Once itinerary is set Chiara will talk
to Megan about location for hotel.
It is Presidents Day weekend and Valentines weekend. We will be leaving on the evening of the
10th and coming back the evening of the 14th. They will only miss 2 days
of school. We are looking at doing
2 amusement parks. Disney and
probably Knotts Berry Farm. Really
trying to stay within the $850 budget.
In e-mail mentioned that parents accompanying the kids not as
chaperones will pay $850 if you do everything the kids are doing. But we will also have an a la carte
option so you can pay for the hotel if you want to fly, etc. Typically we have 4 to 6 parents who do
the entire trip and then several who pay a la carte. We will have 3 buses and will be able to
"sell" the extra bus seats.
By next month we will have most of the deadlines and hard details.
- Costumes (Camille Guajardo) We have started ordering most of the
costumes. She has a weekly meeting
with Tracy so they can discuss the budget.
First is shoes so that we can get them broken in. Have 75% of the shoes in. We have a huge variety of sizes in the
boys. Everyone will be issued a
pair of shoes by December. Everyone
will get a shoe bag and the shoes will stay in the lockers in M4. They are not to leave here until the end
of the year. She is doing a lot of
fittings which is a tedious process.
Before we go on winter break Camille will work with the Show Choir
VPs to send out an email about what the kids need to purchase on their
own. The kids will be getting a
backpack instead of a duffle bag.
We will have those ordered before we go on break.
- Adjourn
Next meeting - Normally meet the 2nd Wednesday of the month.
Next meeting will be Wednesday, December 9th, same time, 7:00. (Update
post meeting: Next meeting will be
Wednesday the 16th to avoid numerous conflicts). |
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